How to choose the best software
When purchasing any computer software or hardware you should plan for the future, so base your decisions on what you would like your business to be doing 5 or 10 years from now, not what you are doing today.
1. Establish a “must have’ and ‘nice to have’ list
Create a list of features you’d like to have and separate it into two categories – ‘must have’ and ‘nice to have’.
Your ‘must have’ list should be short and outline the features that are absolutely necessary for your business. The ‘nice to have’ list can be much broader and features should be listed in order of importance, encompassing all of the capabilities that will make running your business easier.
Here are some general questions to ask yourself:
What are your reasons for buying it?
- · Save time
- · Have just one Integrated software package
Who is going to run and maintain it?
- · What support is provided?
In what format do you need to access the information produced by the software?
- · Can I remotely access data
Who needs to access the software and the data produced by the software?
- · How many people can access the data at once
Data storage devices
How much data needs to be stored?
Will those needs change over the 12, 24 and 36months?
Where will data be accessed? Locally? Remotely Or both?
How will data be accessible if there is a disaster?
2. Clarify your budget
Set a budget and allow for other expenses such as an upgrade to your additional hardware.
Will you be able to use the device out of the box? Or will it require customisation?
What are the maintenance expenses?
3. Reduce your options
Now that you have you ‘must have’ and nice to have’ lists and a budget – it’s time to reduce your options. Go through your product list and eliminate items that lack features come up with 2 or 3 products that are a good fit by looking for:
- · High quality customer support
- · A brand with a solid track record
- · Has a broad base of users
4. Evaluate the options
From the remaining options, determine which products deliver the most features from your ‘nice to have’ list. Are there add-ons that you can purchase at a later date as you need them?
5. Choose your finalists
Now that you have a just a handful of products left to evaluate, it’s time to see them in action. If possible, book a demonstration.
Here are some general questions to ask
- · Are there any ongoing costs?
- · How simple is the software to setup?
- · Does is come with hard copy manuals?
- · What operating system does it work with?
- · How secure is my data?
6. Get Feedback from your team
If you have staff who will be using the software, now is a great time to get their feedback. This will also help when it comes to implementing the new software – if you have asked for their feedback early on, they will be much more receptive to change.
7. Plan the transition
To avoid issues and downtime, take time to plan the transition to the new software
Steps for implementation success:
- · Try to avoid implementing new software during your busy times
- · Allow for system redundancy to ensure that none of your data is lost during the transition
- · Don’t be afraid to ask for support
Constructor software is a fully integrated estimating & accounting software package
Constructor enhances the lifestyles of their builders by saving them time and money. Our product has been in the industry for over 19 years and is backed by a market leading support team. Designed by builders for builders we’re long-time members of the HIA and MBA and already the natural choice for builders around Australia”
Contact us to organise your Free online Demonstration
email@example.com (03) 5221 4900